Manager, Warehouse Inventory Operations

Job Goal

Responsible for planning, organizing, and monitoring procurement functions related to building services inventory management, end-to-end forecasting, replenishment processes, key performance indicators (KPIs), and driving operational excellence to meet district objectives.

Essential Duties & Responsibilities

• Supervises warehouse employees and manages the daily operations of the building services warehouse to ensure compliance with district processes, project timelines, and customer service standards.
• Obtains informal bids for the procurement of maintenance supplies and materials in accordance with board policies.
• Serves as project coordinator for scheduling, dispatching, and shipping and receiving of maintenance and custodial parts and supplies.
• Maintains a large budget for maintenance and custodial parts and supplies as well as unleaded and diesel fuel.
• Formulates strategic procurement plans for the district to maximize buying power and minimize inefficiencies.
• Addresses sourcing planning, needs assessments, specifications and scope of work, deliverables, value analysis, and internal control processes.
• Researches and recommends best procurement practices.
• Manages and monitors procurement sourcing activities and replenishment methodology.
• Manages and directs critical inventory project plans.
• Supervises warehouse annual physical inventory and daily cycle counts.
• Prepares and issues reports based on key performance indicators.
• Participates in the planning and budgeting process; identifies opportunities for expansion, growth, and financial improvements.
• Performs reporting functions on inventory systems (MP2) and Fuel Management System (FMS).
• Performs other related duties as assigned.

Supervisory Responsibility

Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.

Minimum Requirements

Knowledge, Skills & Abilities

• Knowledge of inventory/supply chain regulations, policies, procedures, techniques, and methods.
• Knowledge of and ability to use inventory and reporting software.
• Knowledge of state policies and procedures related to purchasing/procurement.
• Knowledge of project management methods.
• Intermediate to advanced MS Excel and MS Access skills.
• Exceptional oral and written communications, interpersonal and leadership skills.
• Ability to effectively plan and manage inventory.
• Ability and willingness to learn and support various inventory databases.
• Strong problem solving and critical thinking skills.
• Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media.
• Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases.
• Excellent time management skills and ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes.
• Ability to establish and maintain collaborative working relationships with all stakeholders.

Education, Training & Experience

• High School Diploma or G.E.D.
• Minimum of (5) years of progressive experience working in lean quality environments associated with manufacturing, inventory or supply chain management or related field, including (3) years of supervisory experience.
• Experience with material handling equipment.

Certificates, Licenses & Registrations

• Valid Driver's License Required.

Preferred Qualifications

• Associates degree in management, business management, or related field.
• Minimum of (7) years of progressive experience working in lean quality environments associated with manufacturing, inventory or supply chain management or related field, including (3) years of supervisory experience.