Assistant Account Executive

Job Objective:

The Assistant Account Executive is responsible for backing-up the Account Executive, coordinating the relocation process with vendors and internal departments, and preparing appropriate and accurate documentation.

Primary Responsibilities:

• Back-up phone calls for the Account Executive.
• Prepare appropriate internal and external communications and distribute once reviewed and approved.
• Internal tasks, including team status reports, acquisition statements, bill payment requests, and memos.
• External tasks, including initial congrats, home finding packets, home marketing assistance comments and packets, Contract of Sale package, and acquisition paperwork for transferees; listing and home marketing packets, cancellations, reductions, and referral letters for agents; monthly reports, bonus letters, and cost of living reports for clients; placement of orders to vendors.
• Review documentation received from transferees and vendors for proper execution and accurate data.
• Arrange for correction of any errors or discrepancies.
• Ensure transferees' documents, including contracts, deeds, affidavits, and lien waivers, are signed and notarized properly.
• Manage vendors for appraisals and B.M.A.s for discrepancies; home inspections for necessary repair work; pre-purchase appraisals for reasonableness and necessary inspections, and billings for accuracy.
• Place orders, follow-up, and process payments for outsourced relocation services.
• Coordinate household goods moves, temporary living, pre-purchase appraisals, mortgage counseling, spouse assistance, area orientations, rental assistance, appraisals, inspections, and mortgage/tax/title/HOA for acquisition.
• Assist other teams as needed.
• Maintain files in an orderly fashion.
• Regular, predictable attendance is an essential function of the job.
• Perform other duties as assigned.

Job Qualifications:

• Minimum of three years office experience and two years of college, or a minimum of five years office experience and a high school diploma. Preferred office experience in real estate or relocation.
• Experience with Microsoft Word and Outlook, and general database use.
• Minimum typing speed of 50 wpm and ten-key by touch.
• Strong written and oral communication skills.
• Able to manage multiple priorities, meet deadlines and handle last-minute requests.
• Able to work with numbers quickly and accurately.
• Willing and able to work in a fast-paced environment.
• Dependable, flexible, and reliable.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Omaha, NE 68164