Accounts Payable

Responsibilities

• Daily Invoice Processing: Enter all bills for all company entities on a daily basis, ensuring accuracy and completeness.
• Expense Control: Review, code, and verify invoices to control expenses and ensure they are correct.
• Expense Allocation: Allocate expenses to the correct accounts and cost centers.
• Reimbursement Management: Manage reimbursements, receipts, and expense reports, ensuring compliance with company policies.
• Credit Card Expenses: Enter and code all credit card expenses accurately.
• Payment Approval: Obtain proper approval and signatures for all payments, maintaining proper documentation.
• Timely Payments: Ensure all bills are paid promptly to maintain good vendor relationships.
• Overpayment Verification: Verify credits are received for any overpayments and address discrepancies.
• Sales Tax Accuracy: Ensure sales tax is entered correctly on all relevant transactions.
• Vendor Setup: Set up new vendors and verify federal ID numbers for compliance.
• Data Entry Accuracy: Ensure all accounts payable data is entered and allocated correctly in the accounting system.
• Discrepancy Resolution: Resolve any purchase order, invoice, or payment discrepancies in a timely manner.
• Expense Reporting: Prepare monthly, quarterly, and annual expense reports for management review.
• Document Management: Scan and file all documents related to accounts payable processes.
• Confidentiality Assurance: Ensure proprietary information remains confidential and is not disclosed to unauthorized personnel unless directed by management.
• Additional Duties: Perform other duties as needed to support the finance team.

Requirements

• Minimum 2 years’ experience in a corporate (not consumer) Accounts Payable role
• Excellent written and verbal communication skills
• Strong PC skills with MS Word and Excel
• Meticulous attention to detail with strong organizational skills
• Self-motivated and confident in receivable negotiations, including writing formal letters & payment agreements
• Able to work in a fast-paced environment prioritizing duties to meet deadlines
• Basic knowledge of lien rights

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.

For more information, view the EEO - Know Your Rights and Pay Transparency Statement.