Credit and Collection Administrator II

Job Summary

Applies fundamental knowledge of basic principles, theories, concepts and industry practices, Generally Accepted Accounting Practices and other accounting standards relating to financial accounting and the analysis of credit data and credit risk.

Essential Functions & Key Responsibilities

• Solves problems of moderate scope and complexity following established policies and procedures for guidance. Work is often monitored and the results are reviewed for accuracy and adequacy.
• Assists in the installation and implementation of new and revised accounting systems and makes modifications to the system specifications and documentation as directed.
• Calculates and prepares journal entries for product line accrued discounts, rebates and reserves on a monthly basis. Monitors monthly totals for discounts and rebates to ensure adherence to agreements. Prepares and issues credit memos for applicable rebates.
• Compiles the projected monthly cash receipts report by reviewing customer’s A/R accounts based on their payment terms and payment history. Coordinates with internal departments for estimated sales of certain product lines.
• On a monthly basis, confirms that our A/R aging report reconciles with the applicable general ledger accounts. Compiles the A/R aging information and a past due graph of the A/R for the performance team meeting. Prepares reconciliations of twelve (12) general ledger accounts on a monthly basis.
• Reviews the monthly A/R aging to determine which customers have fallen past due and makes contact to discuss payments, disputed issues, etc. If billing is disputed, works with customer as well as internal departments to resolve issues in a timely manner.
• Processes daily customer invoicing from previous day’s shippers and reconciles amount invoiced with sales recorded in general ledge. Maintains monthly spreadsheet of prepaid and add freight charges billed to customers. Reviews freight carrier invoices and verifies the charges are coded (Cost of Sales) correctly for Accounts Payable.
• Issues credit memos that have been prepared by contract administrator (i.e. pricing error, returned part, incorrect billing, etc.). If the credit memo is charged to a general ledger account, then posts the credit memo to an applicable invoice; therefore, clearing the invoice and credit memo from the division A/R.
• Contacts banks, trade and credit associations, salespeople, and others to obtain credit information. Studies economic trends in firm's industry or branch of industry to predict probable success of new customer. Evaluates results of investigations, prepares reports of findings, and suggests credit limitations to management.
• Supports the sets up and maintenance of customers in customer master/billing system.
• Takes new and existing customers (as directed) through the NORDAM credit review processes.
• Supports the preparation of annual vendor financial risk review.
• Supports the preparation of annual Customer credit review.
• Supports the preparation of monthly Asset Backed Loan (ABL) reporting for Accounts Receivable.
• Evaluates customer records and recommends that accounts be closed, credit limit reduced or extended, or collection attempted, based on earnings and savings data, payment history, and purchase activity of customer.

Performs other duties as required. These duties may include assignments in job classifications and departments other than the primary assignment.

Minimum Qualifications

Education Requirements

Minimum 4 Year / Bachelors Degree in accounting or other appropriate discipline. If applicable, a combination of experience and training may be substituted for the education requirement.

Experience Requirements

0-2 year(s) related experience and/or training.

Skills and Competencies

• Communicates effectively in both written and verbal form using electronic media, telephone and direct contact with internal and external personnel.
• Operates standard office equipment and demonstrates competency in the use of standard software applications such as Microsoft Word, Excel and Power Point.
• May perform work of lesser skilled employees.

Physical Requirements

Demand - Frequency

• Walk - Frequent
• Use hands to handle or feel or manipulate - Frequent
• Reach with hands and arms - Frequent
• Stoop, kneel, crouch, or crawl - Occasional
• Talk and hear - Frequent
• Use close vision, depth perception, and ability to adjust - Constant
• Travel between facilities (drive) - Occasional
• Stand - Occasional
• Climb Stairs - Occasional

Weight - Frequency

• 25 pounds - Occasional

Work Environment

While performing the duties of this job, the Stakeholder is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and outside weather conditions. The noise level in the work environment is usually moderate.

Supervision

• Follows well established policies and practices as assigned by immediate supervision.
• Follows specific, detailed instructions as to tasks, methods and results.

The NORDAM Group LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.