Executive Assistant

Description

Summary:

Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

Role and Responsibilities

• Calendar Management: Manage busy calendars and coordinate schedules efficiently. Ensure timely scheduling of meetings, appointments, and events.
• Travel & Expense Management: Handle all travel arrangements from planning to booking flights, hotels, and ground transportation. Manage expense tracking and reimbursements.
• Time Entry: Record accurate MD hours for efficient financial management within the organization. Ensure all time entries are up-to-date and accurately reflect work hours.
• Meeting Preparation & Support: Arrange and coordinate all logistical aspects of meetings. Prepare agendas, materials, and follow-up documentation.
• Vendor Invoicing: Review and process vendor invoices. Ensure timely and accurate payment to vendors.
• Project Administration, Budgeting & Invoicing: Conflict memo and project code creation. Collect initial budgets for sub-SL projects. Oversee time entry against budget, ensuring Agresso entries align with the budget. Handle client invoicing and allocation processes.
• Pipeline: Update the Pipeline Tracking Tool with the latest information.
  
  
  

Qualifications And Education Requirements

• 5+ years Executive Assistant / Business Operations Experience
• Bachelor’s Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus).
  
  
  

Preferred Skills

• Exceptional interpersonal and relationship management skills, with the ability to support multiple executives who have varied working styles.
• Capable of ensuring communications are clear, thorough, and specific, while maintaining attention to follow-through and confidentiality.
• Proficient in computer and calendaring skills, including a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Concur, SharePoint, and Box.
• Able to work independently and as part of a team in a fast-paced environment.
• Proven ability to manage projects, work under pressure with minimal direction, and consistently meet deadlines.
• Demonstrated ability and willingness to continuously acquire new skills and accept new challenges.
• Flexible to work additional hours as required.
  
  
  

The salary range is $70,000 - $85,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

Alvarez & Marsal recruits on an ongoing basis. Candidates are considered as they apply, until the opportunity is filled. Candidates are encouraged to apply expeditiously to any role(s) that they are qualified for and that are of interest to them

Full-time Positions and Part-time Positions Over 30 hours

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined from time to time as well as a 401(k)-retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. For more information regarding A&M’s benefits programs click here: https://careers.alvarezandmarsal.com/pages/work-well-live-well

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Diversity & Inclusion

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.