Executive Administrative Assistant

Epsilon Systems Solutions has a job opportunity for a full-time Executive Administrative Assistant in Norfolk, VA.

Summary: We seek a highly organized and detail-oriented Executive Assistant to support our executive team. The successful candidate will provide administrative support, manage schedules, coordinate meetings, and handle various tasks to ensure the smooth operation of our organization. The Executive Assistant will be a key point of contact and must maintain high professionalism and confidentiality.

Roles and Responsibilities:

• Manages and maintains executives’ schedules.
• Composes correspondence, creates spreadsheets, and manages databases as needed for executives.
• Reviews and updates daily, weekly, and monthly executive schedules and calendars.
• Makes travel arrangements and assists with travel planning.
• Prepares documentation for government personnel's travel claims.
• Coordinates and organizes company events, conferences, and special projects.
• Provides mail pickup/delivery, interoffice mail routing/sorting, and messenger services from building to building and between various local naval installations and private contractor facilities.
• Manages command correspondence and edits, drafts, reviews, and prepares for submission.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Creates, maintains, and enters information into databases.
• Maintains accurate records and files, both electronic and physical.
• Records meeting information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

Minimum Qualifications:

• Requires a High School Diploma or equivalent.
• Four (4) years of related office and/or clerical experience.
• Experience using the Defense Travel System (DTS) and working knowledge of the JFT/JFTR.
• Must be highly proficient in using Microsoft Office, particularly MS Word, Power Point, and Excel.
• Possession of excellent oral and written communication skills.
• Ability to handle confidential information with discretion.
• Professional and polished demeanor.
• Ability to obtain and maintain a DoD Secret security clearance.
• Must have technical writing experience.
• Pursuant to the various government contractual requirements, all applicants must be U.S. Citizens.

Preferred Qualifications:

• Familiarity with U.S. Navy organizations, functional missions, environment, and programs.
• Prior role as a Navy Yeoman rating or flag admin preferred.
• Experience directly interfacing with Government clients to help achieve their objectives by providing administrative support.
• Ability to effectively manage multiple tasks at the same time.

ADA Notations:

• Must be able to move around the office and perform tasks that require standing, walking, and sitting for extended periods.
• Must be able to lift and carry up to 20 pounds.
• Must be able to use a computer and other office equipment for extended periods.

Epsilon Systems Solutions, Inc. and its subsidiaries are proud to be Equal Employment Opportunity and Affirmative Action employers, Minority/Female/Disabled/Veterans.