Accounting Clerk

Pay range - $21 to $24 per hour, based on experience

OVERVIEW:

The Accounting Clerk will report to the Accounting Manager and work closely alongside other members of the Finance Department. They will perform transactional accounting functions in the general ledger system, including accounts payable and accounts receivable. They will provide minimal ad hoc reporting and general support as needed to the Finance department. The Accounting Clerk will be expected to gain an understanding of industry specific terms and processes that are unique to Federally Qualified Health Centers.

Duties, functions and responsibilities:

Accounts Receivable

• Work directly with the Revenue Cycle Department to verify and enter into the Accounting software daily all EFT and other cash receipts electronically deposited into the bank account.
• Work with the Director of Finance to reconcile electronic cash receipts monthly between the Practice Management system, the bank account and the Accounting software.
• Assist with reconciliation of monthly data entry.
• Verify the integrity of data through an approved method of cross checking.

Accounts Payable

• Analyze invoices for accuracy and completeness.
• Prepare and enter cost allocations (expense account, site, department and funding source) of all invoices into accounting software.
• Communicate with vendors, maintain relationships with vendors’ accounts receivable representatives and advise on priority of payments.
• Process checks runs and prepare mailings or initiate online and/or by phone payments.
• Prepare monthly vendor account reconciliations and analysis to ensure accuracy of vendor balances.

General Fiscal Services

• Enter general ledger transactions into the accounting software.
• Assist with the preparation of monthly financial reporting package and any related materials needed for presentation purposes.
• Make recommendations for improvements in department processes as identified.
• Assist with other projects as assigned.
• Serve as the contact for annual audit with regards to Accounts Payable test work and gathering and organizing of other required documents.

Archiving

• Maintain orderly files to facilitate expedient access as needed to prepare financial reports for grants, finance committee meetings and board meetings.
• Label and archive year end department files for storage and destruction.

Knowledge, skills, and abilities:

• Possess a detailed understanding of accounting terminology and transactions (credits, debits, accounts receivable, accounts payable, closing, posting, etc.).
• Must have advanced computer skills in Excel as well as other Microsoft Office products.
• Must be comfortable with electronic forms of communication and storage (voicemail, e-mail, faxing, scanning).
• Must possess the capability to adapt to other financial and practice management software.
• Must be extremely detailed oriented and organized, with an emphasis on accuracy.
• Must be self-motivated and able to work independently with little supervision.

Minimum qualifications:

• Passion for the agency mission, vision and goals
• Willingness to adhere to all aspects of the agency Compliance Program
• 5-7 years of Accounts Payable experience – preferably utilizing an electronic system
• Preferred computer software experience – MIP/Sage, Microsoft Office Suite