Administrative Assistant IV

Position Details

Job Title: Administrative Assistant IV

Reports to: Office Manager

Level: Entry

Salary: $55,058

Grade/Step: 14E

Location: 50 W Washington, 27th Floor

Bureau: Administrative Services

Division/Unit: Traffic

Application deadline: 2/5/25

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Primary Function: To provide administrative support to the Assistant State’s Attorneys and Investigators assigned to the Traffic Division.

Physical Requirements: Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

• Facilitate phone inquiries to/from Assistant States Attorneys and Investigators.
• Provide support to Investigators in the field.
• Maintain various database systems in support of Domestic Violence operations and data enter information.
• Utilize SharePoint to provide operational support to Domestic Violence team.
• Type, file, fax, copy, scan and email.
• Assist in the preparation and production of monthly and yearly reports.
• Attend and participate in regularly scheduled meetings.
• Conduct background checks using LEADS database.
• Create charts, directories and documents as needed.
• Maintain Domestic Violence Unit hard copy documents and electronic files.
• Cover reception desk as needed.
• Regular interaction with State’s Attorney’s Office staff members and outside agencies.
• Regular access to confidential information.
• Perform other duties and responsibilities as assigned.

Qualifications:

Required:

• The candidate must have the ability to multi-task and possess excellent grammar, organizational and communication skills; both written and verbal.
• Proficiency in Microsoft Office applications; SharePoint, Outlook, Word, Excel.
• The candidate must have the ability to work in a fast-paced environment with highly sensitive information.

Preferred:

• Completion of 40 hr. Domestic Violence training.
• Knowledge of Odyssey, Leads, I-Clear, and BPM systems.

Equal Employment Opportunity:

At the Cook County State’s Attorney’s Office (CCSAO), we champion diversity, equal opportunity, and inclusivity! We are passionately committed to building a team that represents a wealth of backgrounds, perspectives, and skills. Our strength lies in our diversity, and we actively seek, develop, and cherish talent from all walks of life.

We're proud to say that we stand firmly against discrimination of any kind—whether it's based on race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, sexual orientation, gender identity, gender expression, or any characteristic protected by federal, state, or local law. At CCSAO, everyone is welcome.

And, we're not just about saying it—we're about living it! If you’re a qualified individual who requires reasonable accommodation based on religion, disability, or pregnancy, please let us know. At CCSAO, we’re all about empowering our team to shine.

Reasonable Accommodation:

Applicants that are a qualified individual with a disability or a disabled veteran may contact the Cook County State’s Attorney’s Office coordinators via email at [email protected] and arrange for an accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

Benefits:

At Cook County, we believe in investing in you, our valued employee. We understand that your well-being directly impacts the quality of service we provide to our community. That's why we offer a comprehensive and competitive benefits package designed to support your health, financial stability, and work-life balance. Here's a snapshot of what we offer:

Choose from a variety of medical, dental, and vision plans to best suit your lifestyle and needs. We provide a robust Paid Time Off (PTO) program, including vacation, personal, and sick leave, as well as 13 paid holidays. As a public service employer, our employees may qualify for the Public Service Loan Forgiveness (PSLF) program. Our Employee Assistance Program offers confidential counseling and referral services to help you navigate life's challenges. And of course, a pension plan through Cook County.

Follow this link to the Cook County Benefits and this link to Cook County Pension Fund if you want to learn more about our amazing benefit coverage. The CCSAO does not provide relocation assistance.