Finance and Administration Director

Position Summary

The Finance and Administration Director is responsible for the overall administration of the Facility Maintenance, Food Services, Property, Accounting, and Purchasing functions.

Essential Functions

• Supervises direct reports of departments under purview, ensuring that all provide positive, high-quality customer service to students, staff, and center customers.
• Plans, coordinates, and directs administrative and programmatic activities of assigned departments.
• Provides appropriate staff training and regular performance feedback to direct reports to ensure continuous growth and development.
• Works with corporate on developing and maintaining adherence to departmental budgets.
• Performs regular review and analysis of financial statements to control expenses.
• Performs monthly financial statement analysis and thorough monitoring of all departmental budgets, financial statements, center expenditures and financial activities, and financial data to ensure integrity and regulatory compliance.
• Provide information as requested to corporate finance team.
• Maintains confidentiality of financial data.
• Administers policies relevant to areas of responsibility and establishes center procedures not outlined in corporate policy or procedures.
• Ensures that proper internal controls in relation to accounting are followed by all staff.
• Oversees the center’s purchasing and procurement functions, ensuring regulatory compliance, effective cost comparison and analysis, and fulfillment of contract procedures.
• Works with the center’s vendors and subcontractors to maintain positive, beneficial relationships that meet contractual obligations.
• Ensures high quality product and services and consistent compliance with all health and safety requirements in the Food Services area.
• Works in conjunction with Safety Department to ensure compliance with all Occupational Health and Safety regulations and efficient mitigation of all deficiencies identified through routine and annual inspections.
• Oversees the center’s sustainability program, initiating and ensuring adherence to center-wide energy conservation and green initiatives.
• Provides safe and functional center facilities by ensuring preventative and regular maintenance of buildings, grounds, equipment, and utilities.
• Works with Center Director, DOL Contracting Office, and Engineering Support Contractor to identify, fund, procure, and complete center/national projects that meet emergency and construction rehabilitation criteria.
• Maintains all appropriate reports in the Funded Not Corrected system, including CRA, Energy Watchdog, CTST, Waste Disposal, and Carbon Footprint.
• Oversees the management of the center’s warehouse and shipping and receiving functions, including the proper acquisition, distribution, record keeping, inventorying, and reporting of government equipment, materials, and consumable supplies.
• Provides on-call center support as warranted.
• Participates in department meetings and all mandated PRH and Strategix training.
• Maintains accountability of staff, students, and property and adheres to safety practices.
• Promotes a harassment-free environment.
• Utilizes information systems and handles student data in strict adherence to Job Corps and Strategix policies to protect student’s personally identifiable information (PII) and reduce network security threats.
• Adheres to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt.

Qualifications and Experience Minimum

Bachelor’s degree in Accounting, Finance, or Business Administration. Three years of related work experience with at least two in a supervisory capacity. Knowledge of GAAP. Able to coordinate multiple departments with varied scope of work responsibilities. Excellent verbal and written communication skills and conflict resolution. Ability to analyze data accurately. Excellent math and organizational skills. Information technology proficiency including MS Office. Willingness to provide on-call support as warranted.

Preferred

Master’s degree in Business Administration. Five years of experience working with youth and/or government contracting.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This job description is not intended to be all-inclusive. Employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate with or without notice. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to outdoor weather conditions ranging from cool in Winter to extreme heat in the Summer and Fall months, and occasional poor air quality. The noise level can vary from moderate to loud.