Temporary Staff Assistant

Organizational Unit

The USF Health Taneja College of Pharmacy is managed by the Dean and an actively engaged administrative leadership team. The mission of the college is to Transform Health through educating students to be outstanding and successful practitioners and leaders in the profession; through leading in discovery and innovation of education and practice in pharmacy; and through delivering the highest quality care in diverse, interprofessional clinical and community settings.

Position Summary

This position will report to the Manager of Fiscal and Business Administration in the Taneja College of Pharmacy. The Staff Assistant will perform a wide variety of day-to-day office and clerical duties in the Office of the Dean in the Taneja College of Pharmacy. The Staff Assistant will perform a wide range of support duties including preparation of correspondence and reports, maintaining calendars, schedules, and departmental recruitment and business needs.

• Composes, types, and distributes meeting notes, correspondence, forms and reports of moderate complexity. Produces documents requiring intermediate knowledge of word processing software, and basic knowledge of spreadsheet and presentation software.
• Performs specialized project support duties of a clerical or administrative nature specific to the subject matter of the department or program. These duties may include organizing schedules and meetings, and maintaining forms, files and other records.
• Provides information, assistance, and services to clients contacting the office, answering inquiries independently in person, by telephone, or in electronic or paper correspondence. Responds to routine inquiries regarding policies and procedures.
• Sets up office equipment repairs, and arranges for general office or building repairs.
• Operates office equipment, including copiers, scanners and printers to meet document preparation and production requirements. Coordinates mass mailings and assembles documents for meetings, workshops, and conferences.
• Prepares forms and documents required to hire new employees. Supports search and recruitment efforts by preparing interview schedules and scheduling candidates’ visits.
• Makes travel arrangements for staff, guests, or speakers.
• Performs other clerical support duties as assigned in support of the objectives of the office and staff.

Minimum Qualification Requirements

This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.