Director, Construction Administration

Position Summary

Key support position in Apartment Communities Capital Projects for contracting and construction administration. This individual will have experience in the organization and implementation of construction contracts, including preparation of contracts, assuring pricing and internal coding compliance and other key contract practices.

Job Duties

• Oversee contract development and management activities, and enforce core departmental principals for Capital Project Reinvestment and Recurring CapEx
• Be a systems super user (Coupa, Sharepoint/CRA and Docusign) and lead training efforts for new team members at properties
• Process Contracts and Change Orders
• Prepare and process contracts and ensure information is complete, accurate and in accordance with business.
• Financial monitoring and compliance with SAP
• Insurance Compliance Lead: Review certificates of insurance (“COI”) submitted by vendors to identify deficiencies, coordinate with vendors to ensure compliance; train team members, produce reports
• Process Master Contracts for Consultants as needed.
• Prepare, route and record Notice of Completion and assist in tracking log
• Track Mechanic’s Liens, Stop Notices and Intents to Lien and obtain releases
• Manage contractor prequalification process and new vendor set ups
• Ability to set up department protocols and standard procedures
• Oversee onboarding and training tools for new employees and for continued growth and learning with the team
• Provide quality control checks of Schedule of Values, Scopes of Work and other documents
• Manage one to two direct reports
  

Minimum Qualifications / Other Expectations

Education & Experience:

• Bachelor’s degree or equivalent experience
• 10+ years of relevant experience, real-estate development or construction experience and contract experience preferred.
  
  

Other

• Attention to detail and excellent organizational skills are a must
• Strong excel skills required
• SAP & Coupa experience preferred
  
  

Compensation

Base Pay Range: $140,300.00 - $206,700.00

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.