Executive Assistant to the CEO
FTO
Date: 2 weeks ago
City: Philadelphia, PA
Contract type: Full time
We are looking for a Assistant who not only excels in organization and efficiency but also brings a touch of creativity and aesthetic sense to the role. The ideal candidate is proactive, detail-oriented, and energized by working in a fast-paced environment. You will work directly with the CEO, ensuring that all aspects of their professional and personal life are managed with care and precision.
Key Responsibilities
Key Responsibilities
- Calendar Management: Coordinate and manage the CEO’s calendar with an eye for detail and efficiency.
- Creative Support: Assist in organizing events and ensuring spaces are aesthetically pleasing and well-organized.
- Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries.
- Personal Assistance: Handle errands, shopping, and ensure that the CEO’s needs are anticipated and met with care.
- Communication: Manage correspondence and communications, maintaining confidentiality and professionalism.
- Expense Tracking and Budgeting: Monitor and manage expenses related to the CEO’s activities, ensuring compliance with company policies.
- Residency: Must reside in Philadelphia or within 5 miles of Center City.
- Transportation: Access to a personal vehicle is required due to the nature of the role. Mileage reimbursement is provided.
- Experience: Minimum of 3-5 years of experience as a personal or executive assistant, preferably supporting senior executives.
- Skills:
- Excellent organizational and time management skills.
- Ability to anticipate the needs of the CEO and manage multiple tasks efficiently.
- Strong attention to detail and high standards for maintaining order and confidentiality.
- Experience with travel logistics and event planning is a plus.
- Discretion and trustworthiness, especially when handling sensitive and confidential information.
- Strong organizational skills and an eye for detail to manage day-to-day tasks effectively.
- Dynamic, proactive, and able to follow rules and adapt quickly to new situations.
- Be part of a company that values creativity, authenticity, and diversity.
- Enjoy a supportive and inclusive work environment.
- Competitive salary with opportunities for growth.
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