Executive Operations Assistant

Are you highly driven?

Thrive in a fast-paced environment and looking for an opportunity to grow your career and be rewarded for your contributions? Then we want to hear from you! Looking for career progression?

This role tracks to a mid SIX figures and Director of Operations role for the right person!

Celeris Talent is hiring an Executive Operations Assistant on behalf of our client, who is a global aerospace manufacturing company! This role is responsible for preparing, managing, and assisting in the day-to-day activities for the Executive they report to. The Executive Operations Assistant carries the same weight and authorities as the executive unless directed otherwise by the executive. This position requires high levels of skill, communication, coordination, and professionalism. This individual needs to have a learning mindset and be training with the executive to act as the replacement for the executive they work with in times of the executive’s absence or as otherwise directed.

This is an exciting opportunity with a high level of career progression for the right person. The schedule can be demanding at times and can include nights, weekends and occasional on call shifts in addition to National and Global travel.

This company has exceptional retention and the team is amazing.

Essential Duties, Responsibilities and Authorities: (Others may be assigned as needed with or without notice)

Gathering the required data and communicating with the executive to:

Respond to emails on behalf of the executive;

Create reports in Word, Excel or other MS Office Software; and Create, build and modify presentations.

Understand HR Policies and Practices

Process onboarding, background checks, new hire paperwork etc. oversee HR system and be HR point of contact when executive is not available.

Participate and take detailed and accurate notes during meetings as required.

Providing the executive, a summary and overview of the meeting including but not limited to: Attendees;

Topics of Conversation;

Who spoke on what and what was said;

Any other necessary information relevant to the meeting or follow-up requirements.

Communicate with internal and external parties on behalf of the executive any relevant information as directed.

Maintain the strictest and highest level of confidentiality - only reporting information up and not to any organizational subordinates of the executive or other executive’s subordinates.

Other duties and responsibilities as necessary to develop the skillset and manage the executive’s role as if it were your own.

Ensure proper documentation and methods used are in accordance with the Quality Management System.

Support the Quality Management System to assure compliance to quality, industrial and government standards and regulations and customer requirements.

Adhere to all Quality Management System procedures and instructions. Maintain a safe, clean, and orderly work environment.

Observe the safety rules and regulations and wear the required safety equipment.

Competencies

Proficiency in: MS Word, Excel, PowerPoint, TEAMS Adobe Acrobat Pro

EPICOR ERP/MRP and Paycom

Extremely well organized and well spoken. Clear verbal and written communication

Professional and Courteous representation of the Executive and the Omada TEAM with the Internal TEAM, the Customer, Vendors, US Government, and other external parties.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

While performing the duties of the job, the employee is required to stand; walk; sit; use hands/fingers to handle/feel; reach with hands and arms; climb; balance; stoop; kneel; crouch; crawl; reach; pull; balance; carry; handle. The employee must occasionally lift or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus. Ability to walk and stand on concrete surfaces for a significant amount of time during workday.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

Bachelor’s Degree; 3 - 5 years of related experience or the combination of both.

WORK AUTHORIZATION/ SECURITY CLEARANCE

All applicants and employees are required to adhere to the International Traffic in Arms Regulations (ITAR) regulations that dictate information and material pertaining to defense and military related technologies and may only be accessed and shared with "US Persons" as defined in these regulations. By definition, a "US Person" can be a US citizen; a lawful permanent legal resident or an individual who has been admitted as a refugee or granted asylum.