Executive Assistant

Benefits:

• 401(k)
• 401(k) matching
• Employee discounts
• Health insurance
• Opportunity for advancement
  
  
  

Executive Assistant Job Description

Job Title: Executive Assistant

Reports to: President, Founder

We are a fast-growing, dynamic company with a startup mentality, seeking a highly motivated

Executive Assistant to support our owner and founder with daily administrative tasks. This

hands-on role provides opportunities for professional growth and exposure to high-level

business operations. The ideal candidate is organized, proactive, and eager to take on increasing

responsibilities in a fast-paced, evolving environment.

Key Responsibilities:

• Administrative Support
• Manage the owner and founder’s calendar, scheduling meetings, appointments, and
  
  
  

personal arrangements.

• Oversee email management, prioritize correspondence, and ensure timely follow-ups.
• Prepare and organize documents, presentations, and reports.
• Maintain an organized filing system for important documents and materials.
• Communication Management
• Serve as the primary point of contact, screening calls, emails, and messages.
• Draft and send professional communication, ensuring follow-up as needed.
• Support social media presence, including content posting and responding to comments.
• Event & Travel Coordination
• Coordinate meetings, events, and conferences, ensuring seamless logistics.
• Arrange domestic and international travel, including flights, accommodations, and
  
  
  

transportation.

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NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications

associated with the job.

• Task & Project Assistance
• Provide administrative support for ongoing projects, ensuring deadlines are met.
• Assist with small internal projects, tracking progress and follow-ups.
• Anticipate needs and proactively offer solutions.
• Meeting Participation & Follow-Up
• Attend key meetings with the owner and founder, take detailed notes, and track action
  
  
  

items.

• Ensure timely follow-up to keep projects and tasks on track.
• Growth & Development
• As the role evolves, take on more responsibility in managing projects and supporting
  
  
  

strategic initiatives.

• Gain exposure to higher-level business functions and executive leadership.
• Grow into a senior executive assistant role over time, with increased autonomy and
  
  
  

involvement.

Desired Skills & Qualifications:

• Two or more years of experience in an administrative or executive assistant role.
• Strong organizational and time-management skills, with the ability to prioritize
  
  
  

effectively.

• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, and other business tools.
• Ability to handle confidential information with discretion.
• A proactive, detail-oriented, and adaptable mindset.
  
  
  

Preferred Qualifications:

• Experience supporting executives, with an understanding of their daily needs.
• Bachelor’s degree or equivalent professional experience.
• Familiarity with project management tools or experience managing small projects.
• Experience with social media management or digital content creation.
• Knowledge of the food, beverage, and hospitality industry is a plus.
  
  
  

Work Environment & Benefits:

• Reports directly to the owner and founder.
• Full-time position with strong potential for career growth.
• Fast-paced, startup-minded environment, ideal for an adaptable, ambitious candidate.
• Exposure to high-level business operations and executive leadership.
  
  
  

If you are a motivated, detail-oriented professional looking for an opportunity to grow with