Division Operations Coordinator
E-talentnetwork
Date: 3 weeks ago
City: Bethesda, MD
Contract type: Part time
Position Requirements
Overall Position Summary and Objectives
Min Education
Resume Max Pages
The purpose of this position is to provide DEA with a part-time coordinator to assist in a number of critical functions and tasks, including, but not limited to, coordinating DEA projects and project teams; serving as a DEA OD central POC to process and manage requests for action as well as general information and reports; serving as the POC for DEA-wide activities in collaboration with counterparts within DEA; developing and maintaining best practices, guidance and infrastructure; providing DEA program and technical support and providing feedback on policies and procedures; working with NCATS Office of Communication to ensure DEA information is up to date on the website and providing input, analysis, and feedback on DEA operations.
Bachelor's
15
Additional Qualifications
Certifications & Licenses
none
Skills (Ranked By Priority)
communication
project coordination
knowledge management
extramural operations
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Software
MS Office
Field of Study
General Business
Statement of Work Details
Provides support for various procurement and administrative tasks.
Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.
Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.
Research information requested and provide that information; maintain status of projects; follow up on actions through contact withoffice staff
Acts as point of contact with management and administrative, budget and property management staff.
Organize, coordinate and administer the administrative components of the assigned servicing area; collaborate with program officialsand administrative offices.
Act as focal point and primary initial contact for matters concerning the Office; design and coordinate systems for communicationsamong staff to facilitate the efficient flow of information relating to projects and program activities.
Provides guidance to staff on Federal guidelines and procedures.
Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.
Prepare SOPs and review for accuracy; maintain knowledge of current regulations, policies, and procedures concerning generaladministration, organization, procurement, travel, personnel, etc.
Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.- Review documentation for compliance with policy and procedures; interpret instructions for adherence to format; collect data; provide summaries for analysis and interpretation.
Serve as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staffand respond to requests for information regarding status of projects or actions.
Develops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions.
Maintain tracking systems; use records management system to ensure proper filing, accountability, storage and retrieval of files.
Assemble and summarize data, background information and other materials from source materials or automated systems.
Prepares inventory and purchase requests and assists with property management.
Process and track order requests using government systems (i.e., POTS) on behalf of branch staff.
Coordinates with management on special projects.
Coordinate staff responses to data calls from the Office of the Director.
Provide direct administrative, procedural and informational resource support; work with staff to coordinate program workflow.- Participate in developmental activities involving studies and analysis of internal administrative operations, organizations or management to achieve greater economy and efficiency.
Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters andreports, prepare/edit presentations, develop meeting agendas and create and update spreadsheets and databases.
Plan or assist in the planning of special projects involving program issues; work with staff on the management of special crosscuttinginitiatives and task force groups to accomplish programmatic goals.
Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents toresearch; resolve action processing issues. 4
Perform a variety of functions such as compiling, retrieving and organization of information, data entry, researching references forprojects, development and analysis of information to support decision alternatives.
Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization's strategic plans. 5
Researchers and proposes new administrative procedures.
Gather and analyze information about processes and programs. 3
Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvementof business processes. 2
Use day-to-day observations and analysis of work processes to evaluate program operations; anticipate potential problems; identifyexisting problems and inefficiency; develop recommended solutions. 1
Deliverables
Physical Requirements
Does this position require enrollment in the NIH Bio surety Program?
Does this position have clinical responsibilities that involve direct patient care?
No
No
Will The Individual Be Required To:
Lift or carry more than 50 pounds
Lift or carry 25-50 pounds
Lift or carry less than 25 pounds
Push or pull more than 45 pounds
Push or pull 25-45 pounds
Reach above shoulder level
No
No
Yes
No
No
Yes
Push or pull less than 25 pounds
Stand or walk more than 25 of 30 min
Bend repeatedly
Kneel
Crawl
Climb
Yes
No
No
No
No
No
Have correctable near vision
Distinguish basic colors
Operate a motor vehicle
Perform repetitive activities
Have depth perception
Use both hands
Yes
Yes
No
No
Yes
Yes
Will The Individual Be Working:
Alone
Closely with others
Outside
In dust
In excessive heat
In excessive cold
In excessive noise
Yes
Yes
No
No
No
No
No
Shifts
Protracted or irregular Hours
On slippery or uneven working surfaces
On ladders or scaffolding
Around machinery with moving parts
With hands in water
With solvents
No
No
No
No
No
No
No
Will the individual be in contact with any of the following:
Asbestos
High noise levels
Small animals
(fish, birds, rodents etc.)
Large animals
(cats, dogs, sheep etc.)
Non-Human
primates (rhesus, cynos etc.)
Non-Human primate tissues
Radiation
Human blood or other body fluids
Patient/
Human
subjects
Lasers (Open or Closed)
No
No
No
No
No
No
No
No
No
No
Will the individual have contact with any of the following:
HIV-1
HIV-2
HTLV I/II
MMR Viruses
Rabies Virus
SIV
Taxoplasmosis
Varicella Virus
Orthopox Virus
No
No
No
No
No
No
No
No
No
Will the individual have contact with any of the following:
Aerosols
Biological Inhalants
Corrosive Substances
Inorganic dusts and powders
Insecti/Herbi/ Pesticides
Other
Plastics
Heavy Metals
Petroleum products
Solvents
Sensitizing Agents
No
No
No
No
No
No
No
No
No
No
No
Will the individual have contact with any of the following:
B.Antharcis
Botulinum N-toxin
Ebola Virus
F.talarensis
Monkeypox
Virus
Ricin
Yersinia Pets
Other
No
No
No
No
No
No
No
No
Will the individual have contact with any of the following Tier1 Select Agents:
Gloves
Face shields/ goggles
Safety Glasses
Safety Shoes
Lab Coat
Ear plugs/ muffs
Impervious suit
Disposable dust/surgical masks
Respirator
Clean Room Uniform
No
No
No
No
No
No
No
No
No
No
Overall Position Summary and Objectives
Min Education
Resume Max Pages
The purpose of this position is to provide DEA with a part-time coordinator to assist in a number of critical functions and tasks, including, but not limited to, coordinating DEA projects and project teams; serving as a DEA OD central POC to process and manage requests for action as well as general information and reports; serving as the POC for DEA-wide activities in collaboration with counterparts within DEA; developing and maintaining best practices, guidance and infrastructure; providing DEA program and technical support and providing feedback on policies and procedures; working with NCATS Office of Communication to ensure DEA information is up to date on the website and providing input, analysis, and feedback on DEA operations.
Bachelor's
15
Additional Qualifications
Certifications & Licenses
none
Skills (Ranked By Priority)
communication
project coordination
knowledge management
extramural operations
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Software
MS Office
Field of Study
General Business
Statement of Work Details
Provides support for various procurement and administrative tasks.
Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.
Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.
Research information requested and provide that information; maintain status of projects; follow up on actions through contact withoffice staff
Acts as point of contact with management and administrative, budget and property management staff.
Organize, coordinate and administer the administrative components of the assigned servicing area; collaborate with program officialsand administrative offices.
Act as focal point and primary initial contact for matters concerning the Office; design and coordinate systems for communicationsamong staff to facilitate the efficient flow of information relating to projects and program activities.
Provides guidance to staff on Federal guidelines and procedures.
Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.
Prepare SOPs and review for accuracy; maintain knowledge of current regulations, policies, and procedures concerning generaladministration, organization, procurement, travel, personnel, etc.
Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.- Review documentation for compliance with policy and procedures; interpret instructions for adherence to format; collect data; provide summaries for analysis and interpretation.
Serve as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staffand respond to requests for information regarding status of projects or actions.
Develops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions.
Maintain tracking systems; use records management system to ensure proper filing, accountability, storage and retrieval of files.
Assemble and summarize data, background information and other materials from source materials or automated systems.
Prepares inventory and purchase requests and assists with property management.
Process and track order requests using government systems (i.e., POTS) on behalf of branch staff.
Coordinates with management on special projects.
Coordinate staff responses to data calls from the Office of the Director.
Provide direct administrative, procedural and informational resource support; work with staff to coordinate program workflow.- Participate in developmental activities involving studies and analysis of internal administrative operations, organizations or management to achieve greater economy and efficiency.
Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters andreports, prepare/edit presentations, develop meeting agendas and create and update spreadsheets and databases.
Plan or assist in the planning of special projects involving program issues; work with staff on the management of special crosscuttinginitiatives and task force groups to accomplish programmatic goals.
Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents toresearch; resolve action processing issues. 4
Perform a variety of functions such as compiling, retrieving and organization of information, data entry, researching references forprojects, development and analysis of information to support decision alternatives.
Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization's strategic plans. 5
Researchers and proposes new administrative procedures.
Gather and analyze information about processes and programs. 3
Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvementof business processes. 2
Use day-to-day observations and analysis of work processes to evaluate program operations; anticipate potential problems; identifyexisting problems and inefficiency; develop recommended solutions. 1
Deliverables
Physical Requirements
Does this position require enrollment in the NIH Bio surety Program?
Does this position have clinical responsibilities that involve direct patient care?
No
No
Will The Individual Be Required To:
Lift or carry more than 50 pounds
Lift or carry 25-50 pounds
Lift or carry less than 25 pounds
Push or pull more than 45 pounds
Push or pull 25-45 pounds
Reach above shoulder level
No
No
Yes
No
No
Yes
Push or pull less than 25 pounds
Stand or walk more than 25 of 30 min
Bend repeatedly
Kneel
Crawl
Climb
Yes
No
No
No
No
No
Have correctable near vision
Distinguish basic colors
Operate a motor vehicle
Perform repetitive activities
Have depth perception
Use both hands
Yes
Yes
No
No
Yes
Yes
Will The Individual Be Working:
Alone
Closely with others
Outside
In dust
In excessive heat
In excessive cold
In excessive noise
Yes
Yes
No
No
No
No
No
Shifts
Protracted or irregular Hours
On slippery or uneven working surfaces
On ladders or scaffolding
Around machinery with moving parts
With hands in water
With solvents
No
No
No
No
No
No
No
Will the individual be in contact with any of the following:
Asbestos
High noise levels
Small animals
(fish, birds, rodents etc.)
Large animals
(cats, dogs, sheep etc.)
Non-Human
primates (rhesus, cynos etc.)
Non-Human primate tissues
Radiation
Human blood or other body fluids
Patient/
Human
subjects
Lasers (Open or Closed)
No
No
No
No
No
No
No
No
No
No
Will the individual have contact with any of the following:
HIV-1
HIV-2
HTLV I/II
MMR Viruses
Rabies Virus
SIV
Taxoplasmosis
Varicella Virus
Orthopox Virus
No
No
No
No
No
No
No
No
No
Will the individual have contact with any of the following:
Aerosols
Biological Inhalants
Corrosive Substances
Inorganic dusts and powders
Insecti/Herbi/ Pesticides
Other
Plastics
Heavy Metals
Petroleum products
Solvents
Sensitizing Agents
No
No
No
No
No
No
No
No
No
No
No
Will the individual have contact with any of the following:
B.Antharcis
Botulinum N-toxin
Ebola Virus
F.talarensis
Monkeypox
Virus
Ricin
Yersinia Pets
Other
No
No
No
No
No
No
No
No
Will the individual have contact with any of the following Tier1 Select Agents:
Gloves
Face shields/ goggles
Safety Glasses
Safety Shoes
Lab Coat
Ear plugs/ muffs
Impervious suit
Disposable dust/surgical masks
Respirator
Clean Room Uniform
No
No
No
No
No
No
No
No
No
No
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