Accounts Receivable Specialist

Job Summary

An Accounts Receivable Specialist will support the company in optimizing our financial transactions and systems by invoicing and performing reconciliation of customer accounts.

Communicate discrepancies to management team, identify slow-paying customers, and recommend collection actions. In addition, strengthen and grow relationships with clients by communicating with customers regarding past-due accounts, assist in streamlining the accounts receivable process by identifying areas for performance improvement, exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements.

Supervisory Responsibilities

• None.
  
  

Duties/Responsibilities

• Generates customer invoices in ERP system (Netsuite).
• Reviews customer invoices for accuracy and revenue recognition issues.
• Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts.
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.
• Sends regular payment reminders and account statements to customers using the Netsuite Dunning module.
• Reviews accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates.
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing.
• Assist in streamlining the accounts receivable process by identifying areas for performance improvement.
• Maintains and performs closing entries to general ledger accounts related customer accounts including but limited to Unbilled Receivable, Unearned Revenue, Customer Deposits, AR Demos and Bill and Holds.
• Prepare, monthly and quarterly, contract sales report; and ensure that the reports submitted on time to correct partner or agency.
• Support other accounting and finance team members, inventory management, and cost accounting.
• Performs other related duties as assigned by management.
  
  

Required Skills And Qualifications

• Acute attention to detail.
• Strong mathematical skills.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Superb time management and detail orientation.
• Ability to keep company and partner confidences.
• Proficiency in NetSuite.
• Proficient with Microsoft Office, especially Word and Excel.
• Accurately keystroke a minimum of 50 wpm and 10-Key by touch.
• Assists with month-end close and runs monthly reports as required.
• Answers, screens, and directs incoming telephone calls.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
  
  

Preferred Skills And Qualifications

• Associate degree or equivalent.
• Experience in accounts receivable (or accounts payable).
• Experience in driving process improvement.
• Knowledge of Salesforce.
• Data entry experience.
• Strong organizational skills.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at a time.
• Ability to differentiate wire and cable colors as well as various audible tones.
  
  

AAP/EEO Statement

Pacific OneSource provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About STS Education

We are computer geeks and techies, sales professionals and accounting nerds, entrepreneurs and matriarchs, customer service fanatics and storytellers, educators and lifelong students. We are family, bonded by the belief that we can help students learn anytime, anywhere.We are inspired by teachers who made a lasting impression on our lives. It’s those traits, skills and dedication that motivate us every day to eagerly help schools deliver impactful education.We take great pride in being an education-focused company.