Budget & Reimbursement Analyst

• DEPT OF HEALTH/MENTAL HYGIENE

Posted On: 12/03/2024

• Full-Time

Location NYC-ALL BOROS

• Exam May Be Required

Department EH Administration/Support

Salary Range: $66,349.00 – $99,190.00

Job Description

The Division of Environmental Health works to prevent and control illness and injury related to environmental and occupational health risks through outreach, education, surveillance and enforcement. With staff of 1,000, the Division covers a broad range of subject matter, including oversight of environmental investigations, lead poisoning, injury prevention, occupational health, food safety, childcare, radiation control, recreational and drinking water quality, air quality, climate health, vector control, veterinary public health and pest control. EH Office of Administration provides procurement, budget and human resources support to Division bureaus. This office also serves as the central point of contact for all permits issued by the agency.

Environmental Health Administration, Finance Unit is seeking a Budget Reimbursement Analyst (Administrative Manager L2) that will be responsible for budget, contracts and reimbursement request for the Division of Environmental Health including 8 bureaus supporting 1,000+ employees. The Analyst will provide professional consultation to EH Bureaus in regard to
budgeting, reimbursement, encumbrances, contract planning, tracking and compliance.

Duties will include but not be limited to:

• Assist the Director in managing the OTPS spending for the Division; works closely with Bureau liaisons and Director of Budget and OTPS.
• Zip Car & Lens Liaison for EHS (Creates Division policy and tracking of users) works closely with Budget Analyst on usage, reporting and tracking of violations, Works with the Division of Administrative services for agency compliance.
• Metro-card/Personal expense liaison for the Division of Environmental Health.
• Reconciles EH Division reports with Finance applications (ConTrak Purchasing, BMS, OES, PAYRS)
• Tracks new need spending for the Division of Environmental Health.
• Prepare contract actions and amendments via Contrak. Work directly with ACCO to monitor contract processing status and tracking progress of pending contracts.
• Reviews and reconciles financial reports as need for Division and Bureau/Program meetings.
• Development, implementation and testing of internal control tools to assist EH Admin and Bureaus/Programs with contract planning, tracking and compliance.
• Monitors EH Division OTPS purchases via Finance applications to ensure EH Programs spend down approved budgets.
• Monitors EH Division OTPS accruals, works with EH Bureaus/Programs to ensure obligations are accounted for and cleared timely.
• Works with the EH OTPS Unit with regards to purchasing clarification including budgeting, modifications and payments and serves as a back-up P-Card holder
• Liaison with the Division of Administrative Services regarding space, parking placards, parking infractions.
• Assist the Director with projects as directed.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.

Preferred Skills

- Excellent communication skills-both verbal and written - Excellent interpersonal skills: ability to work with people of varying backgrounds - Proficient in Microsoft Word and Excel - Strong analytical skills - Excellent organizational skills

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job ID 690950 Title code 1002C Civil service title ADM MANAGER-NON-MGRL FRM M1/M2 Title classification Competitive-1 Business title Budget & Reimbursement Analyst Posted until 12/13/2024

• Experience Level: Experienced (Non-Manager)

Job level 01 Number of positions 1 Work location 125 Worth Street, Nyc

• Category: Finance, Accounting, & Procurement

Budget & Reimbursement Analyst