Payroll Specialist

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education

Knowledge of:

• Associate degree from community college or technical institution, with two years payroll or bookkeeping experience, or college degree in accounting or business-related field.
• Considerable working knowledge of standard accounting and payroll procedures handling related duties in a university setting is highly preferred.
• Proficient working experience with utilization of computers, data entry and information management through an enterprise resource planning systems (ERP), data spreadsheets, and word processing software (i.e., Microsoft Office Applications).

Essential abilities to:

• Exercise attention to details, view and dissect information analytically; application of good judgement and problem-solving, time management a must to maintain daily work responsibilities while handling high customer demands, and excellent organizational skills and capable to multitask are critical to be successful in this role.
• Handle sensitive and confidential information.
• Efficient working skills in an intense environment where strict schedules and deadlines must be attained.

Skills in:

• Previous experience in the Banner Ellucian software a plus.

Required License or Certification

N/A

Primary Purpose of Position

The primary purpose of this position is to support the Payroll Office in ensuring that the designated payroll processes are completed accurately and timely, and in compliance with applicable guidelines, for the Office’s client base; which includes faculty, staff, temporary employees, graduate and undergraduate student workers, vendors, management, auditors, etc. The incumbent in this position will be accountable to complete accurate data keying of pertinent information in our accounting/payroll system; completing payroll tasks such as tax deduction and direct deposit setup, garnishment and levies entries, retro-pay calculation, voluntary employee benefit deductions, and other pay-related entries/corrections for accurate pay. Maintain accurate records of transactions and inquiries.

Primary Function of Organizational Unit

The University Payroll Office is organized as a unit within the Division of Business and Finance with direct reporting responsibilities to the Assistant Vice Chancellor for Business and Finance/Comptroller. The University Payroll Office has functional responsibility for all NC A&T State University payrolls, and the accounting functions related to payroll. Payroll is responsible to administer timely payroll processing adhering to federal, state and university regulations that result in salary compensation for pay distributed via direct deposit or check, and to reconcile and remit certain benefits and other deductions. The Payroll Office is also responsible for ensuring that the University maintains full conformity with tax compliance rules and regulations governing payments to foreign national employees.

Work Hours

8:00am - 5:00pm; Monday - Friday; overtime as required; occasional weekend work

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency

Knowledge - Program

Duties

Capable to interpret, understand and apply regulatory Federal, State and UNC System Shared Services policies and procedures governing payroll administration. Flexible to adapt to unanticipated or new office procedures is expected. Possess well-developed analytical capabilities. Attention to detail along with the ability to comprehend and retain information is critical for this position. Process and complete established payroll disposition steps and procedures to conclude the bi-weekly payroll every other Wednesday up through Feed to Finance. Responsible to complete analysis, computing research, data entry, and data validation to conclude the bi-weekly and monthly payrolls using BANNER HR/Payroll for assigned alpha section for all employment classifications. Manages paper tax and direct deposit form review, validation and entry. Completes system entry and validation for employee payroll voluntary and involuntary deductions and garnishments for both monthly and bi-weekly payrolls. Ensure that payroll disbursements are made, only upon proper authorization, to bona fide employees, payroll disbursements are properly recorded, and that related legal requirements are in compliance. Auditing payroll data keyed to ensure accuracy and timely entry. Audit payroll data to ensure accuracy and timely process entry. Reconcile employee payroll deductions, as needed. Completing check requisitions and submitting requisitions through AggieMart and/or Accounts Payable by established deadlines. Serve in back up capacity for front desk services when the office Administrative Support Associate is out of the office. Attend conferences, seminars, meetings as required and based on funding availability.

Required Competency

Office Technology

Duties

Must utilize Banner Ellucian, WebFocus Reporting, Intellechek, AggieMart, and enterprise email systems to access, query, and update for payroll related matters. Create basic functional spreadsheets with use of software application, export data, and utilize prepared excel spreadsheets for calculations and data entry. Send and receive written communication, including the sharing of spreadsheets, word processing, and database files, through secure email messaging to internal and external constituents. Operate standard office equipment, such as, computer, all-in-one printer, scanner, fax and copier, and multiple line telephone.

Required Competency

Communication - Verbal/Written

Duties

Position incumbent must communicate with departments, employees, and administrative staff regarding pay issues and inquiries. Establish and maintain a collaborative relationship with internal department staff. Understand and be capable to interpret financial information verbally and in writing using a clear, concise, and organized format. Content presenter of payroll information to individuals or groups; ability to deliver information to the characteristics and needs of the audience. Convey accurate information clearly, either verbally or in writing, to ensure the receiver understands the information and the message. Must be able to compose emails, letters, memorandums, and directives using correct grammar. Express written facts in a simple and clear manner to meet the specific need of internal and external constituents.

Required Competency

Problem Solving

Duties

This incumbent must be able to identify, research and resolve standard to moderate payroll-related problems utilizing operating procedures, practices and established precedents. Must be able to recognize and resolve employee inquiries with payroll forms and utilization of resource documentation. Apply the use of policies and procedures to bring about clarity and resolution to employee issues and or concerns. Work a great deal independently weighing alternative actions and make decisions that incorporate opinions, facts, and tangible and/or intangible, factors. Consult with Senior Payroll Analyst or Payroll Accountant for complex payroll matters that require additional support or intervention for resolution. Recognize recurring issues and problems, and develop recommendations for management resolution. Must possess the ability to use sound judgement and multitask seamlessly where constant interruptions exist to regain awareness of prior and other tasks for completion.

Required Competency

Information/Records Administration

Duties

Capable to maintain a filing system for payroll actions which facilitate retrieval for daily use and audit responses. Able to query and use database to compile assimilate, and organize both printed and electronic information. Proficient to file documents in a timely manner at the completion of payroll in electronic and paper-based storage venues.

Position Information

Working Title Payroll Specialist

Competency Level Journey

Position Number 009007

Recruitment Range $37,833 - $44,510

FLSA Non-Exempt

Appointment Type Permanent - Full-time

FTE 40 hours/week, 12 months

If Time Limited, Appointment Length

Organizational Division Asst VC Bus & Fin/Comptroller

Organizational Location VC for Business & Finance

Organizational Unit Payroll Office

Posting Detail Information

Posting Number SHRA2794

Open Date 01/08/2025

Close Date 01/22/2025

Special Instructions to Applicant

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A&T permanent employees include:

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Blue Cross Blue Shield of NC – Health Benefits
• NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans – 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.