Fiscal Administrative Assistant

The State of Connecticut, Connecticut Technical Education and Career System (CTECS) invites candidates to apply for a full-time, Fiscal Administrative Assistant position at A.I. Prince Technical High School, located in Hartford, CT.

Position Highlights:

• Full-time, 40 hours per week
• First (1st) shift
• 7:00 a.m. - 3:30 p.m.
• Monday - Friday
• Hartford, CT

The Role:

This class is accountable for independently performing a full range of fiscal/administrative duties in a high school environment. The ideal candidate is detailed-oriented and has the ability to meet critical deadlines.

About Us:

For over 100 years, CTECS has been the leading force in Career Technical Education (CTE) in the State of Connecticut. CTECS operates 17 diploma-granting technical high schools, one technical education center and two airframe mechanics and aircraft maintenance programs. The school system provides a direct employment pipeline for high school students and adult learners.

What’s In It For You:

• Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024.
• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees.
• State of Connecticut is a Public Service Loan Forgiveness employer.

Discover the opportunity to:

• Engage in a rewarding career
• Assist our employees to achieve success
• Make a difference in the public sector
• Work in a collaborative team environment

Selection Plan

The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

Application Process:

• This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion, and merit employment rules.
• For current state employees, salary calculations may vary but do not impact state service credit.
• In compliance with Public Act 21-69, the State of Connecticut no longer requests resumes during the initial application process.
• All application materials must be received by the recruiting agency by the specified time for the position.

Selection Process:

• This posting may require additional referral questions (RQs) via email after the closing date.
• Applicants may need to submit additional documentation supporting their qualifications.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

• Performs paraprofessional level work in fiscal and administrative activities.
• Independently performs bookkeeping and basic accounting activities.
• Responsible for accounts receivable or accounts payable processes.
• Prepares financial statements.
• Calculates rates with complex formulas.
• Gathers payroll and expenditure data for budgets.
• Ensures compliance with appropriation limits.
• Utilizes EDP systems for financial records and reports.
• Performs purchasing functions and prepares contracts.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of bookkeeping and governmental accounting principles.
• Skills in interpersonal and communication.
• Considerable ability in arithmetic computations.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four years of experience in complex clerical work in fiscal/administrative functions such as accounting, budget management, or purchasing.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may substitute for General Experience.
• One year as a Pre-Professional Trainee in fiscal/administrative work may substitute.

PREFERRED QUALIFICATIONS

• Experience with CORE-CT Financials, bookkeeping software, or HRMS systems.
• Experience with State procurement policies and procedures.
• Experience auditing financial records and reports.

SPECIAL REQUIREMENTS

High school diploma or G.E.D. certification may be required for supervising or observing custodial individuals.