Proposal and Marketing Coordinator

Job Title: Proposal and Marketing Coordinator

Location: Noblesville, Indiana

Employment Type: Full-Time Direct Hire

Overview: Our client, a 5th generation family-owned equipment contractor, is seeking a detail-oriented and strategic Proposal Manager with a background in construction and marketing to manage and develop bid proposals, presentations, and client outreach efforts. This role also includes large-scale event planning for biannual seminars. The ideal candidate will possess strong organizational, marketing and project management skills.

Key Responsibilities

Proposal & Preconstruction Management:

• Develop, format, and organize bid proposals, marketing materials, and prequalification documents.
• Manage bid bond requests, licensing renewals, and bid form preparation.
• Maintain up-to-date proposal attachments, job lists, and projections.
• Create customized PowerPoint presentations for interviews and client meetings.
  
  

Client Engagement & Business Development

• Follow up with clients post-project to gather feedback on completed work.
• Request and publish Letters of Recommendation (LORs).
• Build and maintain strong client relationships through consistent communication and support.
  
  

Event Planning & Seminar Management

• Plan and manage logistics for biannual seminars, including venue booking, room block management, and vendor coordination.
• Handle promotional material orders, event signage, and mass email outreach.
• Build and maintain an extensive contact list of potential clients and partners.
• Manage event budgets, contracts, permits, and speaker bookings.
• Oversee event setup and on-site management, ensuring smooth execution.
  
  

Marketing & Communications

• Update and maintain the company website, including project postings, maps, and historical content.
• Develop a quarterly company newsletter for internal and external stakeholders.
• Develop marketing collateral such as handouts, brochures, and job pages.
• Produce promotional and event-specific videos.
  
  

Qualifications

• Bachelor’s degree in marketing, construction management, or a similar field.
• Proficient in graphic design, and marketing material development.
• 2+ years of experience in a similar role within the construction industry.
• Strong understanding of construction industry processes and marketing principles.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel) and familiarity with CRM or project management tools.
• Excellent project management skills and the ability to multitask.
  
  

Preferred Skills

• Experience in large event planning and seminar coordination.
• Strong negotiation skills and ability to manage vendor contracts.
• Familiarity with proposal development processes within the construction sector.
  
  

Compensation Package Includes

• Competitive Pay
• Health Insurance
• Vacation & Paid Holidays
• 401K Program
  
  

If you are a driven professional with a passion for managing proposals, fostering client relationships, and executing large-scale events, we encourage you to apply.